Year-Round Collections - RITS

Overview

RITS, or Record Integration Tracking System, assigns each student in the state of Colorado a unique student ID, known as a SASID (State Assigned Student ID), which stays with the student for the duration of their public school career.

There are two ways to obtain a State Assigned Student ID (SASID):

• Data Pipeline File Upload - Used to search existing SASIDs for multiple students or request SASIDs for multiple students. 
  • RITS Request (formally RITS Read): Requesting a new SASID or seeing if student has existing SASID. For this upload, all fields must be completely filled except the SASID field. See SASID File Format Quick Guide. 
  • RITS Update (formally RITS Batch): Is to compare information between RITS and your SIS or to update a large batch of student information in RITS. For this upload, all fields must be completely filled including the SASID field. 
  • RITS Higher Ed (formally RITS Data Match): For higher ed only and is used to find SASIDs for graduated high school students as part of SURDS reporting. If you need help looking up a SASID for a student over 22, or need to request a SASID for a student over 22, please contact Jessica Tribbett.
• RITS Web - Used for looking up information on a singled student, adding a singled student or multiple students, editing information on a single student, or retrieving a report that lists SASIDs from one of the above Data Pipeline processes. 
  • Student Search/Update:
    • ​Student Search - Used when checking to see if a new student has an existing SASID. See Tips on Searching for Existing SASID
    • Update - Use student SASID to find record and make an update to a field. Be sure to add a note on the update and 'Save'. 
  • Add Single Student: This method allows the institution to submit a single student's information and to obtain an unique ID for the submitted student. This function is not available to users with "View-Only" access to RITS.
  • Add Multiple Students: This method allows the institution to submit a list of students via an on-line entry in order to assign each student a unique identifier. A list of IDs will be supplied back to the institution through a listing on the web site.
  • Data Pipeline File Upload: This method allows the sending institution the option of sending a large batch of student information in order to assign each student a unique ID. The sending institution is able to receive the identifiers back via a similar Data Pipeline file.

IDM Roles

Updates

Gender Field Update

File Layout and Definitions​

File Layouts contain the code and format required to upload files to the Data Pipeline.

• 2024-2025 RITS File Layout and Definitions (PDF) (posted 05/01/2024)
• 2023-2024 RITS File Layout and Definitions (PDF) UPDATE: Non-binary gender code addition (posted 3/20/2023)

SASID File Format Quick Guide

Business Rules

• 2023-2024 RITS Requests (formally RITS Read) Business Rules (XLSX) (posted 11/2023)
• 2023-2024 RITS Updates (formally RITS Batch) Business Rules (XLSX) (posted 11/2023)
• 2021-2022 RITS READ Business Rules (XLSX) (posted 04/13/2022)
• 2021-2022 RITS Batch Business Rules (XLSX) (posted 04/13/2022)

Guidance

• RITS Guidance (PDF) (updated 11/2023)

Trainings

• RITS READ Match Tool Training 2020 (PDF) (updated 3/25/2020)
• RITS BATCH Training 2020 (PDF) (updated 4/6/2020)
• RITS WEB Training 2020 (PDF) (posted 4/24/2020)
• RITS Cognos Training 2015 (PDF) (updated 7/17/2018)

Statewide Data Collections Trainings

• Statewide Data Collections Training details

Additional Links

• RITS FAQ (PDF)
• RITS Best Practices Policies (PDF)

Contact: [email protected]