Year-Round Collections - EDIS

Overview

The Educator Identification System (EDIS) assigns each educator in the state of Colorado a unique Identification Number (ID) that will follow the educator throughout their service in Colorado public education. The purpose of the educator ID is to be able to use a unique number that preserves the privacy of educator records while allowing statutorily required data analyses

There are three ways to obtain a State Assigned Educator ID (EDID):

• Add Single Educator: This method allows the institution to submit a single educator's information and to obtain a unique ID for the submitted educator. This function is not available to users with "Read-Only" access to EDIS.
• Add Multiple Educators: This method allows the institution to submit a list of educators via an on-line form in order to assign each educator a unique identifier. A list of IDs will be supplied back to the institution through a listing on the web site.
• Data Pipeline File Upload: This method allows the sending institution the option of sending a large batch of Educator information in order to assign each Educator a unique ID. The sending institution is able to receive the identifiers back via a similar Data Pipeline file.

Deadlines

• The EDIS collection is open year round.

File Layout and Definitions

• 2024-2025 EDIS File Layout and Definitions (PDF) (posted 05/01/2024)
• 2023-2024 EDIS File Layout and Definitions (PDF) UPDATE: Non-binary gender code addition (posted 3/20/2023)

Business Rules

• 2023-2024 EDIS Requests (formally EDIS Read) Business Rules (XLSX) (posted 11/27/2023)
• 2023-2024 EDIS Updates (formally EDIS Batch) Business Rules (XLSX) (posted 11/27/2023)

Trainings

• EDIS READ Match Tool Training (PDF) (posted 4/2/2020)
• EDIS Batch Training (PDF) (posted 4/8/2020)
• EDIS Web Training Module (PDF) (posted 5/13/2020)
• EDIS Cognos Training 2015 (PDF) (updated 4/6/2015)

Additional Resources

• Training Details for Statewide Data Collections

Contact: [email protected]